All actions must be completed before starting the shoot.

Nomination of a person responsible for the application of the protocol (“Green Film Manager”) with at least two years of experience in the field of environmental consulting.

Drafting of a Sustainability Plan describing the criteria chosen and adopted to make the Audiovisual Work environmentally-sustainable. The Sustainability Plan will be transmitted via e-mail to:

• the Certifying Body;
• the Appointed Party (if any);
• the chosen Verifying Body;
• each member of the production (crew and staff members).

The Green Film Manager must hold a kick-off meeting which must be attended by everyone involved in the actions to be implemented to protect the environment, including the Mobility Manager, and written minutes of the meeting must be drawn up.

Observations and suggestions

The Sustainability Plan should include, for each criterion, precise reference as to the actions to be taken on each set. It also should include a context analysis that highlights the fragile/critical aspects of the environment that characterise the area in which shooting will take place (such as protected areas, historical town centres, urban areas with heavy traffic, etc.) and the impact that the activities will have on these critical aspects, in order to indicate adequate solutions in the plan aimed at reducing this impact, both during shooting and once shooting is completed.

The main aim of the Plan is to involve all of the staff and crew members in implementing best environmental practices.

The kick-off meeting with the heads of department is to be seen as an opportunity for training. At this meeting specific information is to be provided to each individual department: for example, drivers transporting people and goods should know in detail the plan for optimising transport and the need to use public transport whenever possible.

The Certifying Body and/or Appointed Party, if any, may send the Plan also to the Public Bodies involved, and in particular to the Municipal Boards, for information and/or collaboration purposes.

Verification procedure 

Document verification. Produce the originals or copies of the following:

• Sustainability Plan (before starting the shoot);
• nomination and curriculum vitae of the Green Film Manager (before starting the shoot);
• e-mails sent to crew and staff members with the Plan attached;
• minutes of the kick-off meeting.

On-set verification. The on-set verification conducted by the Verifying Body is aimed at assessing the crew and staff members’ effective knowledge of the Plan, by asking questions and observing behaviour.

Requirements

Before starting the shoot, nominate a Mobility Manager who will draft a Transport Optimization Plan concerning the technical vehicles present on-set and the personal transport vehicles both on the set and for transfer of people from the set to accommodation facilities and vice versa.

The Transport Optimization Plan must therefore contain the following indications:

• number and type of vehicles used;
• an estimate of the number of trips to be made by each vehicle, divided into single journeys (e.g. itineraries, distances, quantity of fuel used, type of fuel);
• an estimate of the number of occupants per vehicle, divided into single journeys.

During the shoot, the contents of the Plan must be kept in consideration and updated in the event of new demands, recording the data related to each trip.

Observations and suggestions

The aim is to use as few vehicles as possible and to optimise transport in an environmentally-sustainable way, in particular by preferring the use of environmentally-friendly vehicles, concentrating the movement of people so as to fully occupy the vehicles available and rationalising travel itineraries to avoid repeated or unnecessary journeys, possibly highlighting the impact of shooting on local traffic, especially if carried out in urban areas that are already congested.

Verification procedure

Document verification. Produce the originals or copies of the following:

• nomination of the appointed Mobility Manager (before starting the shoot);
• Transport Optimization Plan (before starting the shoot);
• logging of the data regarding fuel consumption, distance travelled and number of people travelling in each vehicle.

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to record the vehicles actually being used.