Requirements

There are two options available for the construction of sets.

Option 1:

To use only EU Ecolabel certified paints or to contact at least one supplier of scenery materials that has EMAS certification.

Option 2:

To use only FSC and/or PEFC certified timber; only Blauer Engel or other type I certified paints (ISO 14024); or to contact at least one supplier of scenery materials that has ISO 14001 certification.

Observations and suggestions

The use of local suppliers is recommended, as well as paying particular attention to the procedures for the disposal of materials, especially paints and their containers.

Verification procedure

Document verification. Option 1 and Option 2.

For paints or wooden products, produce originals or copies of:

• a summary table of the supplies used to make the sets;
• the related invoices;
• the corresponding environmental certifications, among those required.

For certified suppliers, produce originals or copies of:

• the invoices of the suppliers of certified scenery material;
• the corresponding environmental certifications, among those required.

On-set verification. The purpose of the on-set verification activities conducted by the Verifying Body is to check the truthfulness of the declarations made, through the direct acquisition of information and data.

Requirements

To work together with firms and associations that offer set materials, props or costumes that are recycled or being reused, entering into an agreement for their supply or lease.

Observations and suggestions

Recycling and reuse are cornerstones of environmental sustainability. The use of recycled or reused set materials, props or costumes can guarantee both ecological and economic savings. Compliance with the criterion does not depend on the quantity or the percentage of the recycled or reused set materials, props or costumes over the total amount of materials used by the Audiovisual Work.

Verification procedure

Document verification. Produce the original or copies of the following:

• the invoices and/or contracts and/or transport documents and/or written agreements showing the use of recycled or reused scenery materials, props and costumes;
• in the case of recycled materials, proof of the recycled components (technical data sheets or similar);
• in the case of reused materials, evidence of previous use.

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to check the truthfulness of the declarations made, through the direct acquisition of information and data.

Requirements

At the end of a shoot, to make the reusable scenery materials, made specially for the Audiovisual Work, available for further use by other parties who should collect them, with the conclusion of an agreement with the parties providing for the transfer of these materials to them.

Observations and suggestions

At the end of a shoot, it will be necessary to decide what to do with materials that are still in good condition, favouring the ‘virtuous cycle’ of reuse and preventing them from becoming waste.  To meet this criterion, only scenery materials made specifically by the Audiovisual Work to create a set (and therefore not the hiring of costumes or vehicles, for example) should be considered.  Compliance with the criterion does not depend on the quantity or the percentage of the scenery materials transferred along the supply chain of reused materials over the total amount of materials used by the Audiovisual Work.

Verification procedure

Document verification. Produce the originals or copies of the invoices and/or transport documents and/or receipts countersigned by the recipient attesting to the transfer of reusable props to parties that guarantee their reuse (should the pick-up not have occurred yet, produce a statement signed by the party in charge of the pick-up stating its commitment to the pick-up and the list of materials to be picked up).

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to check the truthfulness of the declarations made, through the direct acquisition of information and data.

Requirements

To reduce paper-based communication to a minimum for internal communications concerning daily agendas, journeys to be made with motorised vehicles and any other useful information to be communicated to the crew members, resorting to electronic communication as far as possible.

Observations and suggestions

In other cases where paper-based communication is indispensable, to use EU Ecolabel-certified paper or other type I labelling (ISO 14024).

Verification procedure

Document verification. Produce the originals or copies of a digital statement of the internal notices sent electronically and a self-declaration of the exclusive use of electronic notices whenever possible.

On-set verification. The purpose of the on-set verification conducted by the Verifying Body is to ensure that only essential notices are sent using paper.